Meeting Minutes

April 16, 2019 – Unapproved Minutes

The Liberal Area Civic Group held their monthly meeting on Tuesday, April 16, 2019 in the Barton Mutual Community Room. President Mary Toney called the meeting to order at 7:00 PM. Ten members attended the meeting.

The President called for a reading of the minutes from the previous meeting. After hearing them read by Secretary Sally Fast, the President declared them approved. Next the President called for the Treasurer’s Report. Sally Fast reported there was $9,957.84 in the checking account and $8,326.08 held in CD. These funds include uncollected scholarship funds.

Next, the group discussed the raffle for Prairie Days. This year fewer, but larger prizes will be awarded. Businesses will be asked for a monetary donation toward these prizes rather than contribute individual prizes. The sponsorship letters will be delivered in July. Any business is invited to contribute monies toward these prizes.

Mrs. Toney followed up with those working on the Scholarship Raffle which will be held on Santa Day. This year two separate raffles (Remington shot gun and a Spa Day) will be held. Tickets may be purchased for either or both items, and will go on sale during the summer.

Mrs. Toney reminded all members of the Easter Celebration sponsored by the Ministerial Alliance at the Park on April 20 at 2:00 PM.

Next the Fall Festival was discussed. Afternoon entertainment by Ridgerunnerzz and face painting by Color Me Crazy have been secured. A Garden Tractor Pull was discussed with no final decisions made. Willis Strong made a motion to secure Sober As a Judge as entertainment following the parade. Billy Strong seconded and the motion passed unanimously. Options for the Grand Marshall and T-shirt designs were also discussed with no motions made.

Mrs. Toney stated the Citywide Rummage Sale would be held June 1.

With no other business to be conducted, Mrs. Toney stated the next meeting would be held May 21, and declared the meeting adjourned at 8:25 PM.


March 19, 2019

The Liberal Area Civic Group met for their monthly meeting on Tuesday, March 19, 2019 at the Barton Mutual Community Room. President Mary Toney called the meeting to order at 7:00 PM. Twelve members and one guest attended the meeting.

The President called for a reading of the minutes, and with no corrections to be made, declared them approved as read by Treasurer Jacqui Nichols.

Jacqui Nichols gave the Treasurer’s Report stating the checking account held $9,957.84 and the CD balance stood at $8,319.01. $1,655.98 of checking is set aside for the scholarship fund.

Next Mrs. Toney led a discussion about the scholarship raffle. Sheri Keltner made the motion to have 2 raffle items with one being a spa package and the second being a gun. Liz Banwart seconded the motion and it passed unanimously. Bill Keltner and Liz Banwart are researching details and pricing to finalize the raffle items at the next meeting.

A discussion was held concerning ideas for Prairie Days sponsorships and a new format for our raffle on the day of the event. A sample letter to be used to collect raffle donations for Prairie Days was distributed for the group for review. Sheri Keltner made a motion to start using the letter for 2019. Jacqui Nichols seconded the motion and it passed unanimously.

Jacqui Nichols presented information on a Garden Tractor Pull. After discussion, the group is in favor of adding the Garden Tractor Pull to Prairie Days pending approval by the City of Liberal to use the North City Park for this event.

Next Mary Toney led a discussion concerning the entertainment at Prairie Days. Several options were presented for the main evening entertainment. That decision will be made at a future meeting. The need for some afternoon entertainment was discussed. Deryle Rotramel made a motion to hire Ridgerunnerzz for 3 hours of afternoon entertainment. Willis Strong seconded the motion and it passed unanimously.

Sheri Keltner made the motion to renew our sign with Liberal Rec. Liz Banwart seconded the motion and it passed unanimously.

Next Mary Toney informed the group about the Community Easter Egg Hunt that is sponsored by the Ministerial Alliance. Liz Banwart made a motion to make a $100 donation to this event. Bill Keltner seconded the motion and it passed unanimously.

The Annual Membership Drive is still going on. Memberships are $10 each and we ask that you sign an authorization for a background check. Contact Mary Toney for more information 843-3453.

Mrs. Toney then called for other business, and with none to be conducted she stated the next meeting would be held on April 16th and declared the meeting adjourned at 8:13 PM.