Meeting Minutes

October 15, 2019 – Unapproved Minutes

The Liberal Area Civic Group held a meeting on Tuesday, October 15, 2019 at the Barton Mutual Community Room. Ten members were in attendance when President Mary Toney called the meeting to order at 7:00 PM. After calling for a reading of the minutes, and hearing them read by the Secretary, the President approved them as presented.

Next the Treasurer’s Report was given. Mrs. Nichols stated the checking account held $8,223.73 and the CD balance was $8,367.91. She stated not all Event Packets had been turned in, but based on information at hand, she reported on the Prairie Days income and expenses. Sponsors for the Festival held down the overall expense to the Civic Group.

Mrs. Toney then asked for reports from each Festival Committee. Though some events suffered from the wet weather, other events, such as the Quilt Show and Corn Hole Contest were highly successful. A discussion regarding the future of the festival followed due to the lack of manpower and low participation/attendance. Ideas such as holding it on a biennial basis, outsourcing more events, and changing the date were mentioned. No action was taken.

Next drink sales for Shiloh School’s 150th birthday were discussed. Sheri Keltner reviewed the needs and members were asked to work shifts to cover the day’s event.

Mrs. Toney gave a brief review of the events for Santa Day which will be held on December 7. She also reminded the group that election of officers will take place at the January meeting. She stated the seat of President would be open and gave the requirements and deadline for filing for any office.

With no other business to be conducted, the President stated the next meeting would be held November 19, and declared the meeting adjourned at 8:15 PM.

September 10, 2019

The September meeting of the Liberal Area Civic Group was held on September 10, 2019. Thirteen members attended the meeting which was called to order by President Mary Toney at 7:00 PM. Mrs. Toney asked for a reading of the previous minutes, and upon hearing them read by Secretary Sally Fast, declared them approved.

Next Sally Fast gave the Treasurer’s report. She stated the checking account held $5,593.40 and the CD held $8,353.94.

The event T-shirts for Prairie Days were given to those who had purchased/sold them. This year 25 advertisers are listed on the shirts, with 50 shirts sold to date. Shirts can be purchased up to the date of the Festival.

Final details of the Fall Festival were then discussed. Mrs. Toney distributed the packets for each event to the proper chairman. Raffle tickets along with a list of prizes were also handed out. Workers were given the opportunity to sign up to sell raffle tickets. Mrs. Toney reviewed the mailer with the members in preparation of distribution. Vendors, tent and other items were discussed.

An update on the Shiloh School Celebration, to be held October 19, was given.
Mrs. Toney reminded the membership of the need for desserts and ice cream entries for the Horse Pull Concession Stand.

With no other business to be conducted, the President set the next meeting for October 15 and adjourned the meeting at 7:42 PM.