September 11, 2018 – Unapproved Minutes
The Liberal Area Civic Group held its monthly meeting on Tuesday, September 11, 2018 at the Barton Community Room. The meeting was called to order by President Mary Toney at 7:00 PM. Twelve members were in attendance.
The President called for a reading of the minutes. Upon hearing them read by Secretary Sally Fast, and with no corrections to be made, the President declared them approved. Next Jacqui Nichols gave the Treasurer’s Report. She stated the balance of the checking account was $4,870.36 and the CD held $8,270.85. She explained the drop in the checking balance was due to checks which have been written for Prairie Days expenses such as (not limited to) entertainment, prize money, and change.
Next Mrs. Toney led a discussion for last minute details for Prairie Days. Event Packets were distributed to each Chairperson in attendance. She reminded the group of the need for baked items for the concessions at the Horse Pull. Deryl Rotrammel suggested future advertising include information in case of inclement weather.
Next the Civic Group’s participation in Prairie Jubilee was discussed. This event is held at Prairie State Park, with the Civic Group selling baked items and drinks as a fund raiser. She stated there was a need for 2 additional workers and that all baked items should be delivered to The Flower Cart on Friday if possible to allow time to prepare them for serving.
With no other business to be discussed, the President stated the next meeting would be held on October 16 and adjourned the meeting at 7:25 PM.
August 21, 2018
The Liberal Area Civic Group held the monthly meeting on August 21, 2018 with thirteen members attending. President Mary Toney called the meeting to order at 7:00 PM in the Barton Community Room. Mrs. Toney called for a reading of the previous minutes, and upon hearing them read by Secretary Sally Fast, declared them approved.
Next Jacqui Nichols gave the Treasurer’s Report. She stated the checking account balance stood at $9,751.86 and the CD held $8,270.85. She explained donations for Prairie Days made up the increase in the checking account.
Mrs. Toney then called for a detailed review of each event, activity and exhibit for Prairie Days. She confirmed the outside participants and the group set the schedule for the day. Dean McKibben made a motion that $300.00 be set aside for prizes for Kids Games which will be begin at 3:00 on September 15. Truman Gazaway seconded the motion and the motion passed unanimously. Carol Gaines made a motion outlining the Advertising Budget for Prairie Days; Dean McKibben seconded the motion and the motion passed unanimously. It was agreed that sponsors for specific events should be recognized and listed on publications as a sign of appreciation for their participation.
Next Mrs. Toney addressed the Prairie Jubilee which will be held at Prairie State Park on September 29. She stated the Civic Group would be serving drinks and desserts the day of the Jubilee from 10:00 to 4:00. She urged all members to contribute baked goods for this fund raiser.
Mrs. Toney stated she will commence work on obtaining 5013C information in October.
With no other business to be presented, the President stated the next meeting would be held on September 11, 2018 and declared the meeting adjourned at 8:01 PM.