Meeting Minutes

November 17, 2020 – Unapproved Minutes

The Liberal Area Civic Group held a meeting on Tuesday, November 17, 2020 at the Barton Mutual community room.  Nine members and one guest were present when Interim President Sheri Keltner called the meeting to order at 7:05 PM.

Mrs. Keltner asked for a reading of the previous minutes, and upon hearing them read by Secretary Sally Fast, declared them approved.  Next the Treasurer’s report was given by Treasurer Jacqui Nichols.  She stated the checking account held $8,152.40 and the CD held $8,529.67.  Mrs. Nichols stated that Prairie Days donations, raffle and t-shirt sales kept the net cost of the Festival low.

Mrs. Keltner stated Santa Day was the next and last event for 2020.  She explained that she had been in contact with the health department regarding safe practices for the event.  Following a discussion, Mary Toney volunteered to purchase and prepare food to be sold the day of the event.  Members were asked to bring commercially prepared cookies (rather than homemade).  The day’s schedule was reviewed and volunteers for various duties were assigned.  The meal will be served from 11:00-1:00.  Music from Liberal students is planned tol begin at 12:30. Santa is scheduled to arrive at 1:00.  Tonya Crabtree was present to coordinate the PTO Craft Sale which will be held in the gym from 11:00-3:00.  Carol Gaines made a motion to combine costs for advertising the day’s event with PTO in order to conserve expenses.  Billy Strong seconded the motion, and the motion was unanimous.   Mrs. Crabtree volunteered to prepare flyers which will be used for advertising.

Mrs. Keltner led a discussion regarding the next meeting date, and it was agreed the next meeting would be held on February 16, 2021.

With no other business to be discussed, Willis Strong made a motion to adjourn, Bill Keltner seconded the motion and the meeting adjourned at 7:48.


September 8, 2020

The Liberal Area Civic Group held a meeting on Tuesday, September 8, 2020 at the Barton Mutual community room. Ten members were present when Interim President Sheri Keltner called the meeting to order at 7:00 PM.

Mrs. Keltner asked for a reading of the previous minutes, and upon hearing them read by Secretary Sally Fast, declared them approved. Next the Treasurer’s report was given by Treasurer Jacqui Nichols. She stated the checking account held $7,198.23 and the CD held $8,488.95

Mrs. Keltner stated the event T-shirts would be ready for pick up on September 11th. She also told the group the tickets for the Scholarship Raffle had been printed. She stated the price of the tickets was inadvertently approved as one for $5.00 or 6 for $20.00, rather than 5 for $20.00. The consensus of the group was to sell the tickets as printed.

Next the group discussed Prairie Days with each Chairperson reviewing their event. Event packets were distributed. Information was gathered for the mass mailing and advertising. Jacqui Nichols gave the listing of items to be raffled stating the drawings would be held at 7:00 PM the night of the Festival. She asked for volunteers to sign up for staffing the Civic Group tent the day of the Festival.

Terry Burke announced the Ministerial Alliance would be hosting Trunk or Treat again this year. This would be held on October 31st on Main Street from 5:30 to 7:30 PM.

Mrs. Keltner stated Santa Day was the next event which the Civic Group would be hosting.

The next meeting date was set for October 20, 2020 and with no other business to be discussed the Interim President declared the meeting adjourned at 7:50 PM.