Meeting Minutes

June 16, 2020 – Unapproved Minutes

The Liberal Area Civic Group held a meeting on Tuesday, June 16, 2020 at the Barton Mutual community room. Nine members were present when Interim President Sheri Keltner called the meeting to order at 7:00 PM.

Mrs. Keltner asked for a reading of the previous minutes, and upon hearing them read by the Secretary, declared them approved. Next the Treasurer’s report was given by Jacqui Nichols, Treasurer. She stated the checking account held $8,748.09 and the CD held $8,462.06. Mrs. Nichols stated 17 members had paid dues thus far for the 2020 year.

Mrs. Keltner shared options for the event t-shirts for Prairie Days. Elizabeth Banwart made a motion for the shirts to be heather orange with white lettering, Willis Strong seconded the motion and the motion passed unanimously. Mrs. Keltner stated it would take approximately 2 weeks for the shirts to be made once the order is placed. With the sponsorship fee and t-shirt costs remaining the same as last year, Mrs. Keltner stated she would work on the sponsorship letter and get it in circulation so that orders can be taken.

The 2020 High School Scholarship was awarded to Colten Slinker. Jacqui Nichols stated she would handle notifying Colten. Next a discussion followed regarding the raffle for the 2021 scholarship funding. Bill Keltner made a motion to raffle a $400.00 gift certificate for meat to Morgan Brothers Farms. Mr. Keltner added that should difficulty arise in securing a certificate for meat, that a Wal-Mart gift card for the same amount be purchased. Billy Strong seconded the motion and the motion carried unanimously.

Next Mrs. Keltner asked if there was anything to report regarding the All School Reunion, but no news was available.

Carol Gaines reported on the Citywide Garage Sale. She said 8 locations were listed on the flyer and several other sales took place around town. Report of good sales had been heard.

Mrs. Keltner then reported on the Flag Retirement Ceremony. The Barton County Teen Leaders had participated by collecting worn flags and took part in the ceremony. Overall, more than 50 flags were retired by the approximately 40 people in attendance.

Given the support the Civic Group has received on various projects from the Barton County 4-H, Elizabeth Banwart made a motion to donate $50.00 to the Barton County 4-H Council for future use. Bill Keltner seconded the motion and the motion passed unanimously.

Next, topic was the Fall Festival. Mrs. Keltner reviewed the list of events and activities by updating the group on the status of each. Names of potential helpers and a timeframe were discussed.

The next meeting date was set for July 21, 2020. With no other business to be discussed the Interim President declared the meeting adjourned at 8:25 PM.


May 19, 2020

The Liberal Area Civic Group held a meeting on Tuesday, May 19, 2020 at the Barton Mutual community room. Eight members were present when Interim President Sheri Keltner called the meeting to order at 7:00 PM.

Mrs. Keltner asked for a reading of the previous minutes, and upon hearing them read by the Secretary, declared them approved. Next the Treasurer’s report was given by Jacqui Nichols, Treasurer. She stated the checking account held $8,776.65, and the CD held $8,421.67. Mrs. Nichols stated 16 members had paid dues for the 2020 year.
Mrs. Keltner lead a discussion regarding the event t-shirts for Prairie Days. The basic design of the shirt and potential color were decided. A photo of the Allis Chalmers building which stood at the current location of the library is needed before the design can be completed.

The 2020 High School Scholarship was not awarded in May because of the closure of school due to the corona virus. Mrs. Keltner appointed a committee to proceed with the scholarship selection. A discussion followed regarding potential raffle items for the 2021 Scholarship.

The next item on the agenda was the All School Reunion. The group was in agreement that having the reunion in conjunction with Prairie Days could benefit both organizations.

Mrs. Keltner led a discussion regarding the City Wide Garage Sale. With the date of June 6th set, Carol Gaines offered to collect information and make maps. Sellers should contact Carol Gaines immediately to be sure their sale is advertised. Advertising for the event will be handled by Willis Strong, Jacqui Nichols and Tabitha Beaman.

Mrs. Keltner then addressed the details of the Flag Retirement Ceremony. The ceremony will be held at 6:30 PM at the south City Park. Willis Strong volunteered to handle advertising for the event. Sally Fast agreed to coordinate the refreshments. It was decided to contact Bethany Vore for the singing of the National Anthem.

Next, topic was the Fall Festival. Mrs. Keltner shared that several events were without Committee Chairs. The membership discussed the fact that reduced membership and lack of manpower impacted this year’s festival. Truman Gazaway made the motion to discontinue the Friday night Horsepull, Willis Strong seconded the motion and the vote carried unanimously. Mrs. Keltner reviewed events to be held under the tent and secured Chairpersons when possible. A conversation regarding having a shorter day of events was discussed but no final decision was made. It was agreed to discontinue having the Community Sing.

The next meeting date was set for June 16, 2020. With no other business to be discussed the Interim President declared the meeting adjourned at 8:25 PM.