Meeting Minutes

September 8, 2020 – Unapproved Minutes

The Liberal Area Civic Group held a meeting on Tuesday, September 8, 2020 at the Barton Mutual community room. Ten members were present when Interim President Sheri Keltner called the meeting to order at 7:00 PM.

Mrs. Keltner asked for a reading of the previous minutes, and upon hearing them read by Secretary Sally Fast, declared them approved. Next the Treasurer’s report was given by Treasurer Jacqui Nichols. She stated the checking account held $7,198.23 and the CD held $8,488.95

Mrs. Keltner stated the event T-shirts would be ready for pick up on September 11th. She also told the group the tickets for the Scholarship Raffle had been printed. She stated the price of the tickets was inadvertently approved as one for $5.00 or 6 for $20.00, rather than 5 for $20.00. The consensus of the group was to sell the tickets as printed.

Next the group discussed Prairie Days with each Chairperson reviewing their event. Event packets were distributed. Information was gathered for the mass mailing and advertising. Jacqui Nichols gave the listing of items to be raffled stating the drawings would be held at 7:00 PM the night of the Festival. She asked for volunteers to sign up for staffing the Civic Group tent the day of the Festival.

Terry Burke announced the Ministerial Alliance would be hosting Trunk or Treat again this year. This would be held on October 31st on Main Street from 5:30 to 7:30 PM.

Mrs. Keltner stated Santa Day was the next event which the Civic Group would be hosting.

The next meeting date was set for October 20, 2020 and with no other business to be discussed the Interim President declared the meeting adjourned at 7:50 PM.


July 21, 2020

The Liberal Area Civic Group held a meeting on Tuesday, July 21, 2020 at the Barton Mutual community room. Ten members were present when Interim President Sheri Keltner called the meeting to order at 7:00 PM.

Mrs. Keltner asked for a reading of the previous minutes, and upon hearing them read by Secretary Sally Fast, declared them approved. Next the Treasurer’s report was given by Jacqui Nichols, Treasurer. She stated the checking account held $9,422.63 and the CD held $8,475.27. Mrs. Nichols stated this amount included funds received from the County Commission for Advertising during 2020 as well as the 2020 Scholarship monies which are yet to be distributed. Mrs. Nichols also stated she had filed the Annual Registration and tax forms as required.

Mrs. Keltner reminded the group that pre-orders and sponsoring of event t-shirts for Prairie Days were taking place until August 3.

Funding for the 2021 High School Scholarship was the next item on the agenda. A change had to be made due to the difficulty of obtaining a gift certificate for a meat bundle, so after further discussion, Jordan Dickey made a motion to authorize a Committee to determine 2 prizes for the drawings, with a total value of $400. Willis Strong seconded the motion and it was unanimous in favor of the motion.

Prairie Days fundraising was then discussed. The consensus was to use solicitation letters again this year. Anyone who would like to sponsor an event or make a donation to assist with expenses may contact any Civic Group member for details.

The cancellation of the All School Reunion for 2020 was announced.
Next Mrs. Keltner reviewed the various events for Prairie Days and announced Chairpersons and helpers. It was decided to hold the Ice Cream Freeze Off on Saturday, as no other event would be taking place on Friday evening.

It was announced that Prairie State Park had cancelled the Prairie Jubilee for 2020.

The next meeting date was set for August 18, 2020. With no other business to be discussed the Interim President declared the meeting adjourned at 7:51 PM.