Meeting Minutes

June 18, 2019 – Unapproved Minutes

The Liberal Area Civic Group’s monthly meeting was held on Tuesday, June 18, 2019. Vice President Sheri Keltner called the meeting to order at 7:00 PM. Eleven members and one guest attended the meeting.

Sally Fast gave the Secretary’s Report and with no changes to be made the Vice President declared them approved as presented. Next Sally Fast gave the Treasurer’s Report. She stated the checking account balance held $10,450.81 which included monies designated for Scholarship Fund and Advertising. The CD balance stood at $8,340.00.

Mrs. Keltner asked for additional thoughts for raffle items for the Fall Festival. Jordan Dickey suggested an electronic device with many members in agreement. Civic Members will begin contacting businesses for donations toward the raffle items during the next 30 days.

Mrs. Keltner relayed a conversation Mrs. Toney recently had with the agent for Liability Coverage regarding the Garden Tractor Pull.

Design for the T-Shirts for Prairie Days was next on the agenda. Designs were presented but the group decided to continue to seek better options. Color of shirts is to be determined once the design is finalized.

The Vice President stated there were thirteen locations listed on the flyer for the Citywide Rummage Sale. Another 8-10 sales were also held, making the event a success. The Flag Retirement ceremony was also successful. Thirty people participated in the reverent service. Delicious snacks were served following the retirement of the many flags.

Jordan Dickey relayed info regarding ways the Civic Group can best support the Liberal School System. The group agreed this would be a good project to commence. Elizabeth Banwart gave details regarding the Spa Day Package for the Scholarship Raffle. Ticket prices were set at $5 each or 5 for $20.00. This will be raffled off at Santa Day 2019 along with a Stoeger Shotgun.

The activities for under the tent during Prairie Days were discussed with several ideas mentioned. Mrs. Toney was given authority to finalize the contract for the inflatables. Also, final details for the 30 x 50 tent with World Class Rental were approved.

Mrs. Keltner reminded the group of a meeting for the Shiloh School on June 23. She stated the Civic Group will be providing drinks for the October 19, 2019 event.

With no other business to be discussed the Vice President stated the next meeting would be held on July 16, 2019 and adjourned the meeting at 7:45 PM.

May 21, 2019

The Liberal Area Civic Group held its monthly meeting Tuesday, May 21, 2019 in the Barton Mutual Community Room. President Mary Toney called the meeting to order at 7:00 PM. Twelve members were in attendance.

The President called for a reading of the previous minutes. Sally Fast read the April Minutes, correcting the type of rifle for the Scholarship Raffle to a Stoeger. With no other corrections to be made, the President declared the minutes approved.

Next Jacqui Nichols gave the Treasurer’s Report stating the checking account held $10,779.84 and the CD held $8,332.92. She stated the checking balance included monies for the Scholarship fund and received through the Barton County Chamber for advertising.

Mrs. Toney stated Bryant Rose was the winner of the Liberal High School 2019 Civic Group Scholarship.

Prairie Days was the next topic on the agenda. The President asked for suggestions for the raffle prizes for Prairie Days. This year there will be one round of drawings. Items to be given away will be higher valued prizes which are purchased from the funds collected from area businesses. Suggestions of a Children’s Outdoor Play Set, 50/50 raffle and BBQ grill were made, with no final decision.

Mrs. Toney stated there will be a Horse Pull and concession stand Friday night September 20th. In addition to the Civic Group events, Midwest Bin Builder’s, Inc. will host a Garden Tractor Pull on Saturday Night following the parade and entertainment.
Following a short discussion, Truman Gazaway made a motion to honor Roger and Ionia Phillips as Grand Marshalls for the parade. Elizabeth Banwart seconded the motion; the motion passed unanimously. Dean McKibben motioned to use Catalpa Park as the theme for this year’s event t-shirts. Sheri Keltner seconded the motion, which passed unanimously. Jordan Dickey will make contacts in order to have a design available for the next meeting.

Next Mrs. Toney stated the City Wide Rummage Sale will be held the first Saturday in June (June 1st).

The Flag Retirement Ceremony will be held at 6:30 June 14, at the South City Park. The public is invited to attend. Flags which are no longer serviceable can be left at Barton Mutual Insurance or brought the night of the event. Light refreshments will be served following.

Dean McKibben presented an idea for encouragement and recognition for Liberal students who reach state competition levels. Following the discussion, Jordan Dickey agreed to contact the school to open a dialogue on ways the community could better support these students.

With no additional business to be discussed. Mrs. Toney stated the next meeting will be June 18th and declared the meeting adjourned at 8:16 PM.